Job Description:

Responsible for managing the schedules and communications of key company executives. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements.

Preference: The ideal candidate will be fluent in Arabic & English language.

 

Key responsibilities included but not limited to:

• Manage and prioritize the CEO’s schedule, including scheduling appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, and presentations as requested by the CEO.
• Manage incoming and outgoing calls, emails, and mail on behalf of the CEO.
• Arrange and coordinate company events, meetings, and presentations.
• Act as a liaison between the CEO and internal departments, as well as external clients and partners.
• Maintain confidentiality and handle sensitive information with discretion.
• Provide general administrative support, such as data entry, filing, and organizing records.
• Manage project timelines and provide updates to the CEO.
• Take minutes of meetings and distribute them to relevant stakeholders.

 

Requirements:

• Min 5 years of experience as an administrative assistant or executive assistant in UAE.
• Strong organizational, time management, and project management skills
• Excellent verbal and written communication skills
• Worked independently, manage multiple priorities, and meet tight deadlines.
• Proficient in Microsoft Office suite, especially in Word, Excel, and PowerPoint

 

Other details:

• Working Days: 6
• Timings: 8:30 AM – 5:30 PM
• Location: DIP 2 – Dubai